For teams purchasing the IberCup Accommodation Package
Teams can hire a transfer service for matches.
Contact the organization!
All participating teams need to ensure that their accommodation option has access to these transfers. Please check with the organization if your participation includes this service. Remember that if you have contracted this service, the transfer does not cover all accommodations.
Please contact us if you have any questions about this subject matter. If the same team has two (2) games or more scheduled on the same day and on complex, one in the morning and one in the afternoon, the organization will only guarantee the transportation of these teams in the morning, to the first, and in the afternoon, after the last game, if your meal package does not include lunch at the accommodation.
If the your participation package includes lunch at the accommodation, even if you have two (2) games or more scheduled on the same day and in the same complex, one in the morning and one at later, the organization will guarantee the transfers necessary to carry out the games of its team.
If your club is participating with 2 or more teams, remember that all teams can travel on different transfers, even if it is expected that leave the same hotel, at the same time, to the same destination.
For parents that hired the accommodation package together with the teams, but are staying in a different hotel, the local match transfers are only secured if the number of parents to transfer for the match is more than 20 parents at the same time.
All teams must respect the predefined transfer times for the games and cannot use this service outside scheduled times, even if they wish to watch a game of a different team, from the club or not.
No service or transportation system is included or in effect on the days before and after the tournament. You only have 10 minutes of tolerance in your schedule for game transfer from accommodation to fields, after that, the bus will leave. In this case, you will have to find your own transport to the match.
The price is by transfer. Airport transfers to accommodation are not included in the accommodation package, unless you hire it with a private bus.
You you can book airport transfers through the organization. Teams traveling to the tournament must inform IberCup about their flight schedule 45 days before the start of the tournament.
If you informed us after that date, Ibercup will not guarantee this service. Airport transfers are exclusive to teams, so not for people who do not book accommodation through IberCup.
Family members are not allowed get on the bus if they haven't booked accommodation at IberCup.
If you hired this service, know that the service is only for a trip on arrival or a trip to the match. If the team arrives or departs on multiple flights with multiple arrival times / departure and if the groups have less than 20 people, IberCup cannot guarantee severaltransfers, but only a group transfer.
The team leader will have to choose only a transfer for the group or hire several transfers with the cost associated with each transfer, as this service is contracted as a trip on arrival and a trip on check-out.
Private Transportation in IberCup
If you hire this service, airport transfers will be included. The teams must send the flight itinerary to IberCup firstname.lastname@example.org 45 days before the start of the tournament.
If IberCup does not receive any information about this itinerary, the first airport service will not be done and teams will have to find their own way of travel to your accommodation.
IberCup will not schedule any itinerary or program and will not be responsible for any scheduling management or bus of any kind by the team, but will put the team leader in contact with the bus company so that they can manage everything between them.
IberCup is not not responsible for any schedule related to private bus transportation that is not communicated 15 days before the service starts. Itinerary changes during the tournament they must be communicated to the representative of the bus company.
The driver cannot accept any changes without the permission of his supervisor. At the first day of competition, the bus will be available 1: 30h before the start of the first game, if the teams do not communicate the time of the game to the bus company on the day previous, and the same rule will apply in the following days.
Any changes important information must be communicated 48 hours in advance and during the morning and an extra charge may apply. Note that if the main change is communicated during the afternoon or less than 48h, it will not be accepted.
Any delay considered responsible for the transport company, IberCup reserves the right to disclaim any liability in the event of breakdowns, accidents, delays or any other incidents resulting from the use of this transport and which may imply the no-show by the team
Restrictions on Private Bus Transportation
The following restrictions have been established by the International Department of Transportation:
1. Drivers can drive 11 hours a day of driving, a maximum of 4:30 hours without stops, where the driver will also have 45 minutes of rest between each stop.
2. The maximum limit for each bus is 150 km per day.
3. Every day, the driver must have a rest period of 9 hours between services. Remember the time when the service ends that day, so that you have enough time to start the service the next day, so you can get to time of the first game that day.
4. If the team has a game early the next day, it must end the service the day before early, to ensure that the driver has enough hours of rest to start the service at the next time.
5. During the journeys, every 4:30 hours, the driver must make a stop of 45-minute rest. We ask that you be aware of these rules.
6. Please note that if you organize an excursion that involves parking fees, these Fees must be paid by the group.
7. Drivers can change daily. Make sure to provide the information of the pick-up time the day after the bus driver before he leaves.
8. An extra cost will be charged if services exceed 11h per day or 150 km per day
Book Your Flight
Thanks to our agreements with several airlines, you can book your flights through IberCup and benefit from special prices. Please contact us if you wish to have any assistance from our flight manager and request your budget.
Travel to Madrid - Spain
The IberCup Madrid is held in Alcobendas about 15 km from Madrid center, the Spanish capital. If you are travelling to Spain by plane the best easiest way to travel is directly to the Barajas Airport that is approximately 10 km from the tournament venues.
Arrival and Departure Time
In case of delay caused by flight or transport issues, please advise our organization as soon as possible if any amendments are required, so we can adjust your arrangements wherever feasible.
Arrival and departure times in each city are indicated at the local time of the respective country and according to the timetable of the transportation companies and therefore are subject to change.
On trips that include transportation by bus the hours indicated are approximations. We do not have any responsibility on delays due to technical or other reasons related to the means of transport, with the companies or due to natural causes. If you travel by plane, after passing through customs at the Airport your group will be met by the IberCup welcome desk. We will meet you in the arrival hall where we have a welcome desk. You will receive some information about IberCup and your stay.
We advise you to reconfirm your return transfer to the airport as soon as you have arrived at the tournament. If you travel by bus, you must go to the accreditation point after you complete the check in at your accommodation.
During this meeting you will receive detailed information about meal timetables, tournament game schedule, excursion options, etc.